Pesticide Software*
Comprehensive Billing & Inventory Management System
1. Project Overview
This project is a complete, custom-built B2B and Retail Billing & Inventory Management System specifically tailored for the pesticide and agricultural supply business. This software is specially built and tailored for businesses in Kashmir, adapting perfectly to the local agricultural market, credit (Udhaar) practices, and regional business requirements.
It is designed to handle every aspect of a modern retail and wholesale operation, including advanced stock tracking, customer credit management, printable invoices, and detailed financial analytics. The system is fully responsive, highly secure, and built to operate efficiently on standard web hosting platforms while maintaining enterprise-grade performance.
2. Core Modules & Features
2.1. Dashboard & Analytics
- Real-time Metrics: Instantly view Total Sales, Total Profit, Outstanding Balance (Udhaar), and Total Payments Collected.
- Low Stock Alerts: Automatically warns the user when specific product batches are running low on inventory.
- Expiring Soon Alerts: Highlights products that are approaching their expiration date to prevent losses.
- Financial Charts: Visual representation of revenue trends over the last 7 days.
2.2. Billing & Invoicing System
- Dual Invoice Types: Supports both Retail (cash/instant payment) and Credit (Udhaar) billing seamlessly.
- Smart Item Selection: When creating a bill, items are selected by their specific Batch, ensuring precise tracking of expiry dates and purchase costs.
- Automatic Calculations: Automatically calculates GST (Tax), item discounts, line totals, and the Grand Total.
- Printable Invoices: Generates highly professional, print-ready A4/Thermal invoices displaying your Shop's logo, exact items, and Amount Paid vs Balance.
- Edit & Revert Logic: If an invoice is edited or deleted, the system intelligently reverts product stock and customer credit balances before applying new changes, ensuring perfect accounting.
2.3. Inventory & Batch Management (Products)
- Product Catalog: Manage all pesticide products, unit measures (ml, L, kg, g), and default package sizes.
- Batch-based Stock: Stock is not tracked globally, but by Batches. Every time a shipment arrives, a new batch is created with its own Manufacturing/Expiry Date, Cost Price & Selling Price.
- Profit Tracking: Because every batch tracks its own Cost Price, the system can accurately calculate profit margins on every single bill.
2.4. Customer & Ledger Management
- Customer Directory & Credit Limits: Track customer details and assign maximum credit limits. The system warns if a new bill exceeds their allowed Udhaar.
- Customer Ledger: A dedicated screen for each customer showing their complete history of Bills and Payments.
- Payment Receipts: Record payments received from customers. The system automatically reduces their outstanding balance without altering their historical bills.
2.5. Vendor & Purchase Management
- Vendor Directory: Maintain a list of all suppliers and manufacturers.
- Purchase Tracking: Log all purchases made from vendors to keep track of wholesale expenses and stock acquisition history.
Request a Live Demo
Interested in trying it out for your shop? Fill in your shop details below, and I will get back to you with a live demo. The enquiry will be sent directly to my email.
